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Document Creation Authority

All documents created for the use of Vireon Studios, Freshly Shopping UK, or Wingin’ It Restaurants must be created by a member of the Corporate Team or higher. Documents produced by individuals holding ranks lower than the Corporate Team, including team leaders and members of departments such as Public Relations, are considered invalid and will not be recognised for any official purpose. The creation of counterfeit documents may result in a ban from our group and the Discord server.

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Document Storage Protocol

All documents used for Vireon Studios, Freshly Shopping UK, or Wingin’ It Restaurants must be stored within the appropriate departmental shared drives, such as Google Drive or Microsoft SharePoint. If a member of the Corporate Team requires the creation of a new SharePoint drive, they must contact the Executive Officer, Cuba Eastern, directly.

Any files related to Vireon Studios, Freshly Shopping UK, or Wingin’ It Restaurants stored outside these shared drives, including local files or personal cloud accounts, must be destroyed immediately. Failure to comply with this storage protocol will be considered a breach of terms and may lead to termination of employment or further disciplinary action at the discretion of the Executive Management Team.

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Copyright Assignment

By creating a document using our official template, you automatically assign copyright ownership to Vireon Studios. This ensures that all intellectual property created for the group is legally protected and managed under the group’s name.

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Document Approval Process

Any document produced for use by Vireon Studios, Freshly Shopping UK, or Wingin’ It Restaurants, including those branded with logos or associated designs (such as forms, Word documents, and presentations), must receive direct approval from executive management before distribution or use.

Wrongful copies of branded documents, including direct copies, paraphrased versions, or printed copies, must be reported to the Executive Management team immediately.

Documents must not be shared or utilised until formal approval has been granted. This policy ensures consistent quality and adherence to brand standards. Unauthorised creation or use of such documents may lead to disciplinary action, due to risks to operational security and brand integrity.

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Confidentiality Requirements

Documents bearing the Vireon Studios, Freshly Shopping UK, or Wingin’ It Restaurants branding and intended for management use must be kept within a ‘confidentiality bubble.’ Such documents should not be shared with individuals outside the designated management team unless explicit permission is granted by executive management. This ensures internal communications, strategies, and management practices remain confidential and protected from unauthorised exposure.

Sharing such documents without prior approval may lead to disciplinary action.

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Access Permissions

All documents must have appropriate access permissions to prevent unauthorised access or copying.

• On Google Drive, documents must be set to either “Restricted”, granting access only to specific individuals, or “Anyone in this group can find and view.”
• Downloading permissions should be configured according to the document type by adjusting the settings under Share -> Settings -> “Viewers and commenters can see the option to download, print, and copy,” enabling or disabling this as appropriate.

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Document Approval Hierarchy

• Documents created for departmental use and remaining within the departmental Discord server may be approved by any member of Executive Management.
• Documents intended for distribution outside of a departmental Discord server require direct approval from the Executive Officer.

Non-compliance with these approval procedures will result in sanctions.

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Use of Document Templates

All documents must adhere to the standardised Document Template to maintain consistency and uphold quality standards across the group.

The template is accessible by searching “Vireon Studios, Freshly Shopping UK or Wingin’ It Restaurants Document Template” on the Google Drive.

Proper usage of this template is mandatory for all document creation within Vireon Studios, Freshly Shopping UK, or Wingin’ It Restaurants.

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Compliance and Enforcement

Failure to comply with any of the above terms and conditions may result in disciplinary action, up to and including a blacklist from our community.

Vireon Studios reserves the right to modify these terms and conditions at any time. Management will be notified of any changes through official communication channels within our Discord server.